Privacy statement

Rijswijk, 31 January 2020

In this Privacy Statement you are informed about our approach to handling and processing of personal data.

1. Contact details

PNO Consultants B.V. (PNO Consultants) is the administrator of the Circular City Funding Guide and is located at the Laan van Zuid Hoorn 15, 2289 DC in Rijswijk. By telephone you can reach us on +31 (0) 88-838 13 81, by e-mail at info@circularcityfundingguide.eu.

2. Who is this Privacy Statement applicable to?

This Privacy Statement applies to visitors of the Circular City Funding Guide

3. Which personal data do we process?

Personal data are all data that contains information about persons with which those persons are identifiable. PNO Consultants respects your personal data and ensures that the personal information provided to us or otherwise obtained is treated confidentially.

By processing personal data we mean: collecting, recording, organising, storing, updating, modifying, retrieving, consulting, using, providing by means of forwarding, distribution or any other form of posting, bringing together, linking together, and to protect, erase or destroy your personal data.

We process personal data that you have provided to us or that is generated during your visit to the Circular City Funding Guide.

Personal information provided by you are contact details and other personal data entered on the contact forms on the Circular City Funding Guide.

The Circular City Funding Guide may contain hyperlinks to websites of other parties and social media buttons. We are not responsible for the content of those websites or the services of relevant social media platforms nor are we responsible for the privacy policy and the use of cookies on those websites and social media platforms.

4. What are we using your personal data for?

Your contact details are kept in EU relationship management systems and can be used for sending updates and information that you have requested from us.

User statistics of the website enable us to get a picture of the number of visitors, the duration of the visit, which parts of the website are being viewed and the click-behavior. It concerns generic reports, without information about individuals. We use the information obtained to improve the website.

5. Security level

We protect personal data, taking into account the state of the art, using appropriate technical and administrative security measures to minimize the risk of loss, misuse, unauthorized access, disclosure and modification. You can think of security software such as a virus scanner and firewalls, a secure internet connection, encryption of data and physical and administrative access controls to data and servers.

6. Storage of personal data

We do not store your personal data for longer than is strictly necessary for the execution of the purposes. If legal regulations apply to the storage, the personal data will not be kept longer than prescribed by law.

7. Legal basis of the processing

We process personal data on the basis of one of the following legal grounds:

  • Obtained permission
  • On the basis of an agreement or in the run up to the conclusion of an agreement
  • Legal obligation
  • In connection with a legitimate interest.

A controller may only process personal data if this can be based on one of the limitative enumerated legal grounds in the General Data Protection Regulation (GDPR). The four legal grounds on which PNO Consultants relies are:

  • Permission:
    If we have requested your permission to process your personal data and you have given this permission, then you also have the right to withdraw this consent.
  • Agreement or in the run up to the conclusion of an agreement:
    If you give us an assignment to provide innovation or financing consultancy services, we process personal data if and insofar as this is necessary for the execution of the assignment.
  • Legal obligation:
    We only provide personal data to supervisors of investigative authorities if this is legally required. We will take measures in such cases that are reasonably necessary to ensure that your personal data is protected as well as possible.
  • Justified interest:
    We may also process personal data if we have a legitimate interest and do not therefore disproportionately infringe your privacy. For example, we use your contact information to invite you for seminars and events.
8. Processors

We may use service providers (processors) for the processing of your personal data that only process personal data in our order. We conclude a processor agreement with these processors that meets the requirements set by the General Data Protection Regulation (GDPR).

For example, we work with service providers that offer SaaS solutions (software as a service) or provide hosting services. Furthermore, there are ICT service providers who offer us support in keeping our systems safe and stable. These are examples of parties that can be designated as processors as referred to in the General Data Protection Regulation (GDPR).

9. Share personal data with third parties

We protect personal data, taking into account the state of the art, using appropriate technical and administrative security measures to minimize the risk of loss, misuse, unauthorized access, disclosure and modification. You can think of security software such as a virus scanner and firewalls, a secure internet connection, encryption of data and physical and administrative access controls to data and servers.

Your personal data will not be shared with third parties for commercial purposes. We will not sell your personal data to third parties

If a court decision obliges us to provide personal data to third parties, we will have to comply with this.

10. Transfer outside the (European Economic Area) EEA

Under the General Data Protection Regulation (GDPR), personal data may only be passed on to parties outside the EEA if an appropriate level is guaranteed for the protection of the personal data or if a specific deviation applies.

We may pass on personal data to a party outside the EEA if this is necessary for the execution of the contract for the provision of innovation or financing consultancy services.

11. Privacy rights of data subjects

You can send a request for inspection, correction, restriction, resistance, transferability of data, deletion of your personal data or withdrawal of previously given permission via the contact details below. You will receive further notice from us within four weeks of receipt of your request.

In order to ensure that we provide the relevant personal information to the right person on the basis of your request, we can ask you to provide a copy of a valid passport, driver’s license or identity card for verification purposes. PNO Consultants will only process requests that relate to your own personal data.

For all these questions, please contact us by e-mail at info@circularcityfundingguide.eu.

12. Complaints

If you have complaints about how we handle your personal data, you can contact us by sending an email to info@circularcityfundingguide.eu. We are happy to help you with finding a solution within a period of four weeks after receiving your request. If that does not work, you can always contact the Dutch Data Protection Authority.

13. Changes

Regulations can also change. In case regulations change we will adjust this Privacy Statement. We therefore invite you to regularly check the Privacy Statement so that you are kept informed. In the event of major changes, we will also make you aware of this via our website.